PRIVACY POLICY

Introduction

Thank you for visiting the Systems Personnel (SPI) website. This website is designed to make it easier and more efficient for individuals and businesses to interact with SPI. SPI recognizes that it is critical for individuals and businesses to be confident that their privacy is protected when they visit SPI’s website.

 

Consistent with the provisions of the Internet Security and Privacy Act, the Freedom of Information Law, and the Personal Privacy Protection Law, this policy describes SPI’s privacy practices regarding information collected from users of this website. This policy describes what information is collected and how that information is used. Because this privacy policy only applies to this website, you should examine the privacy policy of any website, that you access using this website.

 

For purposes of this policy, “personal information” means any information concerning a natural person, as opposed to a corporate entity, which, because of name, number, symbol, mark, or other identifier, can be used to identify that natural person. SPI only collects personal information about you when you provide that information voluntarily by sending an e-mail or by initiating an online transaction, such as a survey, registration or application form.

 

Information Collected Automatically When You Visit this Website

When visiting this website SPI automatically collects and stores the following information about your visit:

 

(i) The Internet Protocol Address and domain name used, but not the e-mail address. The Internet Protocol Address is a numerical identifier assigned either to your Internet service provider or directly to your computer;

 

(ii) The type of browser and operating system you used;

(iii) The date and time you visited this site;

(iv) The web pages or services you accessed at this site;

(v) The web site you visited prior to coming to this web site;

(vi) The web site you visit as you leave this web site; and

(vii) If you downloaded a form, the form that was downloaded.

 

None of the foregoing information is deemed to constitute personal information.

 

The information that is collected automatically is used to improve this website’s content and to help SPI understand how users are interacting with the website. This information is collected for statistical analysis, to determine what information is of most and least interest to our users, and to improve the utility of the material available on the website. The information is not collected for commercial marketing purposes and SPI is not authorized to sell or otherwise disclose the information collected from the website for commercial marketing purposes.

 

Cookies

Cookies are simple text files stored on your web browser to provide a means of distinguishing among users of this website. The use of cookies is a standard practice among Internet websites. To better serve you, we use “session cookies” to enhance or customize your visit to this website. Session cookies can be created automatically on the device you use to access this state agency website. These session cookies do not contain personal information and do not compromise your privacy or security. We may use the cookie feature to store a randomly generated identifying tag on the device you use to access this website. A session cookie is erased during operation of your browser or when your browser is closed.

 

The software and hardware you use to access the website allows you to refuse new cookies or delete existing cookies. Refusing or deleting these cookies may limit your ability to take advantage of some features of this website.

 

Information Collected When You E-mail this Website or Initiate an Online Transaction

During your visit to this website, you may send an e-mail to SPI. Your e-mail address and the contents of your message will be collected. The information collected is not limited to text characters and may include audio, video, and graphic information formats included in the message. Your e-mail address and the information included in your message will be used to respond to you, to address issues you identify, to improve this website, or to send marketing materials created by SPI. SPI is not authorized to sell or otherwise disclose your e-mail address for commercial purposes.

 

During your visit to this website, you may initiate a transaction such as a survey, registration, or application. The information, including personal information, volunteered by you in initiating the transaction is used by SPI, which include the provision of goods, services, and information. The information collected by SPI may be disclosed by SPI for those purposes that may be reasonably ascertained from the nature and terms of the transaction in connection with which the information was submitted.

 

SPI does not knowingly collect personal information from children or create profiles of children through this website. Users are cautioned, however, that the collection of personal information submitted in an e-mail or through an online transaction will be treated as though it was submitted by an adult, and may, unless exempted from access by federal or State law, be subject to public access. SPI strongly encourages parents and teachers to be involved in children’s Internet activities and to provide guidance whenever children are asked to provide personal information online.

 

Information and Choice

As noted above, SPI does not collect any personal information about you during your visit to this website unless you provide that information voluntarily by sending an e-mail or initiating an online transaction such as a survey, registration, or application. You may choose not to send us an e-mail, respond to a survey, or complete an application. While your choice not to participate in these activities may limit your ability to receive specific services through this website, it will not prevent you from requesting services or products from SPI by other means and will not normally have an impact on your ability to take advantage of other features of the website, including browsing or downloading most publicly available information.

 

Disclosure of Information Collected Through This Website

The collection of information through this website and the disclosure of that information are subject to the provisions of the Internet Security and Privacy Act. SPI will only collect personal information through this website or disclose personal information collected through this website if the user has consented to the collection or disclosure of such personal information. Participation in an online transaction resulting in the disclosure of personal information to SPI by the user, whether solicited or unsolicited, constitutes consent to the collection and disclosure of the information by SPI for the purposes reasonably ascertainable from the nature and terms of the transaction.

 

However, SPI may collect or disclose personal information without user consent if the collection or disclosure is: (1) necessary to perform the statutory duties of SPI, or necessary for SPI to operate a program authorized by law, or authorized by state or federal statute or regulation; (2) made pursuant to a court order or by law; (3) for the purpose of validating the identity of the user; or (4) of information to be used solely for statistical purposes that is in a form that cannot be used to identify any particular person.

 

Further, the disclosure of information, including personal information, collected through this website is subject to the provisions of the Freedom of Information Law and the Personal Privacy Protection Law.

 

SPI may disclose personal information to federal or state law enforcement authorities to enforce SPI’s rights against unauthorized access or attempted unauthorized access to SPI’s information technology assets or against other inappropriate use of this website.

 

Retention of Information Collected Through this Website

The information collected through this website is retained by SPI in accordance with the records retention and disposition requirements of the New York State Arts & Cultural Affairs Law. Information on the requirements of the Arts & Cultural Affairs Law may be found at http://www.archives.SPIed.gov/records/laws-local-government-records-law-57a.

 

Information, including personal information, that you submit in an e-mail or when you initiate an online transaction such as a survey, registration form, or application is retained by SPI in a CRM system. This system will retain this information indefinitely unless a request is made by the user for the information to be removed. To request removal email staff@systemspersonnel.com.

 

Confidentiality and Integrity of Personal Information Collected Through this Website

SPI is strongly committed to protecting personal information collected through this website against unauthorized access, use, or disclosure. Consequently, SPI limits employee access to personal information collected through this website to only those employees who need access to the information in the performance of their official duties. Employees who have access to this information are required to follow appropriate procedures in connection with any disclosures of personal information.

 

In addition, SPI has implemented procedures to safeguard the integrity of its information technology assets, including, but not limited to, authentication, monitoring, auditing, and encryption. These security procedures have been integrated into the design, implementation, and day-to-day operations of this website as part of our continuing commitment to the security of electronic content as well as the electronic transmission of information.

 

For website security purposes and to maintain the availability of the website for all users, SPI employs software to monitor traffic to identify unauthorized attempts to upload or change information or otherwise damage this website.

 

Disclaimer

The information provided in this privacy policy should not be construed as giving business, legal, or other advice, or warranting as fail proof, the security of information provided through this website.

 

Links

In order to provide users with certain information, SPI provides links to the websites of other organizations. A link does not constitute an endorsement of the content, viewpoint, accuracy, opinions, policies, products, services, or accessibility of that website. Once you link to another website from this website, including one maintained by SPI, you are subject to the terms and conditions of that website, including, but not limited to, its Internet privacy policy.

 

SMS Privacy Policy

Systems Personnel (“we,” “us,” or “our”) is committed to protecting your privacy. This SMS Privacy Policy outlines how we collect, use, and protect your information when you opt in to receive SMS communications from us.

  1. Information Collection

We collect the following information when you subscribe to our SMS service:

  • Phone Number: Used to send SMS messages.
  • Message Data: Includes the content of messages sent to or from your phone number, as well as metadata like the date and time of the messages.
  1. Use of Information

We use your information for the following purposes:

  • To send SMS communications: This includes marketing messages, promotions, account updates, and other relevant notifications.
  • To improve services: We may analyze SMS engagement (e.g., click rates, response rates) to enhance our communications and services.
  1. Opting Out

You can opt out of receiving SMS messages from us at any time by replying “STOP” to any message you receive. Upon receiving this request, we will unsubscribe you from further communications. Standard message and data rates may apply.

  1. Sharing and Disclosure

We do not sell, rent, or share your personal information with third parties for their own marketing purposes. However, we may share your information with:

  • Service Providers: Companies that assist us in sending and managing SMS communications.
  • Legal Requirements: If required by law, regulation, or legal process.
  1. Security

We take appropriate technical and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the internet or SMS is 100% secure.

  1. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy, or as required by law.

  1. Changes to This Policy

We may update this SMS Privacy Policy from time to time. Any changes will be communicated to you via SMS or by updating this page.

  1. Contact Us

If you have any questions or concerns about this SMS Privacy Policy, please contact us at:

  • Email: staff@systemspersonnel.com
  • Phone: 716-677-2667
  • Mail: 4154 Seneca Street West Seneca, NY 14224

 

Accesibility

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